ACCOUNTS PAYABLE CLERK

General Statement of Work: 

The accounts payable clerk is responsible for accurately and efficiently managing the District’s financial obligations to vendors and suppliers, ensuring timely payments and maintaining accurate records.

Duties:

• Ensure all company procedures, approval processes, and internal controls related to Accounts Payable are followed.
• Complete payments and control expenses by monitoring discount opportunities, verifying federal id numbers, receiving and verifying invoices, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Verify and reconcile vendor accounts and processed work by verifying entries, comparing system reports to balances, and reconciling monthly statements and related transactions.
• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors.
• Compare purchase orders, prices, terms of payment, and other charges.
• Ensure credit is received for outstanding memos.
• Generate purchase orders when necessary.
• Execute District credit card reconciliation.
• Assist department managers with accounts payable issues while also offering insights into vendor management and budget support.
• Establish and maintain relationships with new and existing vendors.
• Assist the accounts receivable specialist with water and sewer customer questions and account information.
• Assist with clerical duties of the administration office such as answering phones, receiving and sorting mail, and ordering and managing office supplies.
• Organize and execute the annual surplus auction.
• Track, monitor, and maintain the asset inventory to ensure accurate records and efficient utilization.
• Exercise integrity and confidentiality in financial reporting.
• Perform other duties as assigned.

Desirable Training and Experience: 

Minimum Job Requirements:

• Associates degree in business or accounting. (Bachelor Degree preferred)
• Three or more years of experience in accounts payable or related accounting roles
• Understanding of basic principles of accounting and bookkeeping
• Possess a valid driver’s license

Skills and Abilities Required:

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong analytical and problem-solving skills
• Ability to work independently and as part of a team
• Ability to handle confidential information

Working Conditions and Physical Effort:

•  Work involves moderate exposure to unusual elements, such as dirt, dust, fumes, smoke, unpleasant odors, extreme weather conditions, and/or loud noises
• Moderate physical activity.  May require some heavy physical work; lifting, pushing, or pulling required of objects in excess of 50 pounds. 
• Must be physically and mentally able to thoroughly complete the required tasks, in a timely and competent manner.
• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

Benefits:

• Full-time, Union Position
• Starting Hourly Rate:  $23.50 – Subject to Progression
• Medical, Dental, Vision, and Life Insurance, Paid Holidays, Paid Vacation Time, Paid Sick/Personal Time, Retirement Benefits